Vacancy - Finance and Administration Coordinator, Global Support for Democracy Unit, Heinrich-Böll-Stiftung, Brussels


The Heinrich-Böll-Stiftung’s Global Support for Democracy Unit, based in Brussels, Belgium, is welcoming applications for the position “Finance and Administration Coordinator” to start as soon as possible. The deadline for applications is Sunday, 21 August 2022, 23:59 CEST.

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The Heinrich-Böll-Stiftung is a German political foundation affiliated with the German Green Party (Alliance 90/The Greens). Its primary task is political education and advocacy in Germany and abroad. Our main tenets are ecology and sustainability, democracy and human rights, non-violence and justice. In our work, we place particular emphasis on gender democracy, equal rights for minorities and the political and social participation of migrants.

Our namesake, the writer and Nobel Prize laureate Heinrich Böll, personifies the fundamental principles we stand for: defence of freedom and human dignity, civic courage, open debate and the acknowledgement of art and culture as independent spheres of thought and action. As a think tank for green visions and ideas, we are part of an international network with 35 offices worldwide and with partner projects in more than 60 countries.

The Finance and Administration Coordinator will be working under the direct supervision of the Director of the Heinrich-Böll-Stiftung's Global Support for Democracy Unit.   

Main responsibilities:

  • Managing the office's finances (programmes, projects, office funds) in compliance with the guidelines of the Heinrich-Böll-Stiftung in Berlin, donors and local legislation and regulations
  • Planning and controlling the budgets for the Unit and programmes (budget and financial plan)
  • Establishing compliance with the internal regulations of the Heinrich-Böll-Stiftung; bringing templates and contracts into line with applicable local laws
  • Coordinating all financial and administrative matters with the headquarters of the Heinrich-Böll-Stiftung in Berlin
  • Responsibility for the Unit’s fund requests and financial reporting for the headquarters of the Heinrich-Böll-Stiftung
  • Preparing the Unit’s monthly, quarterly, and annual financial statements in cooperation with the Head of Finance of the Heinrich-Böll-Stiftung European Union office in Brussels
  • Instructing, supervising and working with programme partners, in consultation with Unit’s Heads of Programme: financial planning and control; compliance with guidelines; reporting finance advice; review, reconcile and monitor all project accounts
  • Technical instructions, capacity building and on-the-job training for financial staff from partner organizations
  • Responsibility for overall Unit’s administration
  • Overall management of all Unit’s contracts and service agreement, including preparation of contracts with partner organisations, external service contracts, auditor, tax consultants, etc.

Other Responsibilities:

  • Assisting the Unit Director in human resources’ management matters
  • Oversight of the Unit’s payroll management
  • Point of contact for financial service providers, auditors, tax consultants, revenue offices, and other external organizations in the administrative field

Our requirements:

  • University degree in business management and administration or comparable qualification with accounting focus
  • Minimum of 3 years professional experience in a senior finance role preferably in the NGO sector
  • Fluency in written and spoken English (German and/or French language skills are an advantage)
  • Keen interest in supporting the Global Support for Democracy Unit’s initiatives on the “future of funding” as integral part of efficient human rights work, and the protection of civic space  
  • Very good knowledge of accounting and of processes and standards of commercial accounting (knowledge in the use of Navision financial software will be an asset)
  • Capability of preparing and carrying out correct annual financial statements
  • Good knowledge of office management/administration in the field of international cooperation
  • Standard computer skills
  • Gender and diversity awareness
  • Good team player in an international environment
  • Ability to multi-task, detail oriented
  • Genuine interest in and identification with the values and mission of the Heinrich-Böll-Stiftung

We offer:

  • A varied role with great potential for creativity and development, giving you the chance to experience something new every day
  • The opportunity to work in an international team and environment
  • A Belgian work contract and benefits

The job location is Brussels, Belgium. The position is full-time (37 hours/week, employment contract).

We strongly encourage candidates from diverse backgrounds to apply and welcome applications from underrepresented and systemically discriminated persons (origin, gender, people with disabilities).

Application: Please send your CV and a motivation letter with the contact details of two referees via e-mail to and please mention Finance and Administration Coordinator in the subject of your e-mail.

The deadline for applications is Sunday, 21 August 2022, 23:59 CEST.

Only shortlisted candidates will be contacted. Receipt of applications will not be acknowledged.