Job Vacancy - Office & Event Manager

The Heinrich-Böll-Stiftung Brussels European Union office is welcoming applications for the open position Office & Event Management as of 1st March 2020

The Heinrich-Böll-Stiftung is a political foundation affiliated with the German Green Party. We are a green think tank, an international policy network for green visions and projects. Headquartered in Berlin we have more than 30 offices around the world.

Our main tenets are ecology and sustainability, democracy and human rights, self-determination and justice. We place particular emphasis on gender democracy, meaning social emancipation and equal rights for women and men. 

Responsibilities

The Office & Event Manager will be responsible for the following tasks:

  • Office organisation (filing, office-calendar, office supplies, postal services)
  • Internal and external communication (general correspondence, telephone, e-mails)
  • Event organisation (venues, catering, billing, planning)
  • Event coordination in collaboration with respective colleagues and external providers
  • Contact person for all IT-related questions in consultation with the IT-Division in Berlin
  • Procurements (price comparisons, offers, purchases) 
  • Travel organisation for business trips of the Head of Office

Requirements

  • Qualification in business administration, office and/or event management
  • minimum 3 years of work experience
  • oral and written fluency in English and French (German language skills of advantage)
  • strong organisational skills with attention to detail
  • solution-oriented & flexible 
  • good team player
  • demonstrated working experience with international organisations
  • experience in the management of publicly funded projects
  • at ease dealing with financial matters
  • ability to work independently and responsibly in an international team
  • gender awareness
  • a genuine interest in the values and mission of the Heinrich-Böll-Stiftung

The job location is Brussels.

This is a temporary employment for two years, an extension is possible. The position is full-time (37 hours/week).

Application

Please send your CV and motivation letter by e-mail to Andrea.Schmitz-Messing@eu.boell.org

The deadline for applications is 10 February 2020.

Only shortlisted candidates will be contacted.